JSDP Society Bylaws

The Japanese Society of Digital Pathology Rules and Regulations
(Formerly, the Japanese Society for Telepathology and Virtual Microscopy)

(August 25th, 2001: Bylaws approved during the General Meeting)
(August 27th, 2005: Amendments approved during the General Meeting)
(August 26th, 2006: Amendments approved during the General Meeting)
(September 12th, 2015: Amendments approved during the General Meeting)

ARTICLE I                 

NAME OF THE SOCIETY

The name of this society is the Japanese Research Society of Telepathology and Pathology Informatics (JRST-PI), and in Japanese, 日本テレパソロジー・バーチャルマイクロスコピー研究会, hereinafter referred to as the Society.

ARTICLE II

OBJECTIVE

The Society aims to contribute to the development of medical care by conducting various activities aimed at research, application, and dissemination of telepathology and related pathological information in Japan.

ARTICLE III

MEMBERSHIP

The Society consists of the following individual members and supporting members who agree with the objective of the Society as set forth in Article II.

  • Individual Members: pathologists, clinicians, clinical laboratory technicians involved in telepathology and pathological informatics, public-private officials involved in pathological information system development and system operation centered on telepathology, and other individuals who agree with the objective of the Society and whose membership has been approved by the Executive Committee.
  • Supporting Members: companies, corporations, and other social organizations that support the objective of the Society and support the Society, shall stipulate their qualifications and rights in separate provisions.

ARTICLE IV

EXECUTIVE ORGANIZATION

In order to achieve the aims of the Society, we will have one president, several secretaries in charge of general affairs, planning, and accounting, and two auditors.

ARTICLE V

APPOINTMENT OF OFFICERS

  • President: will be elected by the members of the Executive Committee.
  • Executive Committee: will be elected by individual members of the Society.
  • General Affairs, Planning, and Accounting Secretaries: will be nominated by the President and approved by the Executive Committee.
  • Auditors: will be nominated by the President and approved by the Executive Committee. Auditors can be any individual member of the Society other than those who already hold the position of Secretary.

ARTICLE VI

TERMS OF OFFICE

The term of office for each officer is two years. There is no limit to the number of terms to which an individual officer may be appointed or elected.

ARTICLE VII

MEETINGS

The following regular and occasional meetings will be held to achieve the objective of the Society.

  • Regular Executive Committee meeting to be held in spring and autumn.
  • Annual General Meeting.
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ARTICLE VIII

FINANCES

Communication expenses, transportation expenses, venue expenses, and other administrative expenses related to the operation of the Society shall be covered by the annual membership fee from individual members and the membership fee from supporting members.

ARTICLE IX

FISCAL YEAR

The fiscal year of the Society starts in April and ends on the last day of March of the following year.

ARTICLE X

FINANCE REPORTING AND AUDITING

The Accounting Secretary summarizes the financial transactions for the previous year, and a report shall be submitted to the Executive Committee at the regular Executive Committee meeting held in the spring. After obtaining approval, the report is audited by the auditors.

The auditors will report the results of the accounting audit to all members of the Society at the next annual General Meeting and obtain their approval.

ARTICLE XI

ANNUAL DUES

  • Individual Members: The annual dues per individual member will be ¥5,000.
  • Supporting Members: The annual dues per supporting organization, corporation, or company will be ¥50,000.

ARTICLE XII

EXECUTIVE OFFICES

The executive offices will be located in a facility chosen by the President.

ARTICLE XIII

AMENDMENTS TO THE BYLAWS

Changes to the Society Bylaws will be voted on at the General Assembly after consultation with the Executive Committee.

ARTICLE XIV

HANDLING OF MATTERS NOT STIPULATED IN THE BYLAWS

Matters not stipulated in these bylaws will be discussed and decided by the Executive Committee and reported at the general meeting.

SUPPLEMENTARY RULES

  1. Only in 2001, when the Society was established, officers will be appointed by the Research Group Establishment Caretaker Association, and after approval at the inaugural General Meeting, the term of office for those appointed will be until the end of March 2003.
  2. This constitution will be approved and put into effect at the inaugural General Meeting held on August 25, 2001.
  • The name of the Society will be changed to The Japanese Society of Digital Pathology on September 12, 2015.

(November 18th, 2014: Executive Committee Decision)

(September 12th, 2015: Approved at the General Meeting)

SEPARATE PROVISIONS REGARDING SUPPORTING MEMBERS

(September 11th, 2001: JSDP Executive Committee Decision)

(April 13th, 2004: Executive Committee Amendment Decision)

  • Definition of Supporting Members: The Supporting Members of the JSDP are those stipulated in Article 3 (2) of the rules of the Society, that is, they are a company, corporation, or other social organization which supports the purpose of the Society and supports the Society.
  • Supporting Member Application: Those who intend to become a Supporting Member shall apply in writing to the executive office of the Society at any time and shall qualify for membership by paying the annual membership fee and approval by the Executive Committee.
  • Supporting members have the right to know the status of the Society and can have up to 3 representatives per supporting organization, corporation, or company attend various activities of the Society, including the General Meeting, with a membership fee of 3,000 yen.
  • Supporting members of the Society do not have the right to vote at the General Meeting.
  • The establishment, revision, and abolition of these provisions will be decided by the Executive Committee and reported at the General Meeting.